How to Restore Files From Time Machine Backup on a Mac

restore files from time machine

Time Machine is a powerful native backup tool that gives Mac users an easy way to protect their data. It’s capable of locally saving micro-backups of files and folders (called “snapshots”), as well as total backups of entire disks with gigabytes worth of data.

Time Machine gives users a lot of options for recovering data, depending on their needs – it can be confusing to navigate through them all. Read on to learn each Time Machine recovery process and figure out which one best suits your needs.

What Does Restore From Time Machine Backup Mean?

Restoring from Time Machine backup means recovering the data you saved onto your MacBook using a special backup file produced by Time Machine itself. There are 2 types of restores you can do:

  • Snapshot. Store local backups on your Mac as “snapshots” – these are past instances of your files and folders. You don’t need your backup disk to access them.
  • Full Backup. Backup of your entire MacBook on a separate storage drive. Takes longer to restore than snapshots, as the data is usually ten to hundreds of gigabytes in size.

If you want to know more about creating backups, read our full guide on How to Use Time Machine.

How to Restore Files and Folders with Time Machine

The most convenient way to restore individual files and folders is by using Time Machine’s snapshot feature. Here, you can see all the different past versions of your files and folders saved since you first enabled Time Machine to automatically store this data. Here’s how to restore it:

Step 1. To open Time Machine on Mac, launch System Preferences > Time Machine.
System preference window showing a pointer towards the Time Machine icon

Step 2. On the Time Machine window, tick the box for the “Show Time Machine in menu bar” setting.
Time Machine window showing a pointer towards a ticked box

Step 3. On the top-right corner of the Apple menu bar, click the Time Machine button and select “Enter Time Machine.”
Apple menu bar showing a pointer towards Enter Time Machine button

Step 4. Browse through snapshots using the arrow buttons on the right side of the screen. Select the snapshot you want to recover, then click “Restore”.
Time Machine window with a pointer towards the Restore button and the arrow buttons

How to Recover Files Without Time Machine Backup

There are situations where Time Machine won’t work. If your backup was accidentally deleted or corrupted, or you formatted your system without saving it, or if Time Machine wasn’t configured in the first place – you won’t be able to use it to restore your data.

Fortunately, there are other ways to recover your files, such as data recovery tools. For this article we’ll be using Disk Drill, since it’s easy to demonstrate.

Step 1. Download and install Disk Drill.

Step 2. Launch Disk Drill by opening Finder > Applications > Disk Drill and double-clicking its icon.
Finder window with a pointer towards Application menu and Disk Drill application icon and

Step 3. Select the drive that last held your missing data, leave all settings to default, then click “Search for lost data” on the bottom-right corner of the screen.
Disk Drill window with a pointer towards the recovery methods and Search for all data option

Step 4. Wait for Disk Drill to complete its scan for the best chance of finding your lost files and folders. When the scan is done, click “Review found items.”
Disk Drill scanning window showing a pointer towards Review Found Items button

Step 5. Browse through the scan results and narrow your search by using the search bar on the top-right corner of the window, or view results by file type by clicking through the filters on the left sidebar.
Disk Drill window with an orange outline around file types and search bar

Step 6. You can also preview any of your files by hovering your pointer to the right of their file names and clicking on the eye button that appears. This will open a window that displays a preview of your file.
Disk Drill preview window showing a pointer towards the eye button beside the file name

Step 7. Select the files you want to recover by ticking the checkboxes to the left of their file names. Once you’ve selected all the files you want to recover, click the “Recover” button on the bottom-right corner of the window.
Disk Drill File Type Menu showing a pointer towards ticked boxes beside the file names and the Recover button

Step 8. On the dialogue box that appears, choose where you want to save your recovered data, and click “OK” to proceed with recovery.

Disk Drill Basic doesn’t offer free data recovery – but unlike other software, Disk Drill lets you preview as many files as you want for free. And if you decide to buy it, it comes with a lifetime license so you never have to worry about permanent data loss again.

How to Fully Restore Mac Hard Drive From Time Machine Backup

One of Time Machine’s most useful features is the ability to restore an entire drive’s worth of backup data. You can even restore from Time Machine after a clean install in case you want to reformat your system. To access Time Machine backup from another Mac, do the following:

Step 1. Plug in the drive that contains your Time Machine backup.

Step 2. Turn off your Mac, and boot into Recovery Mode’s Utilities window. To do this, shut down your Mac, then hold the power button until you see “Loading startup options” on-screen. Click “Options”, then click “Continue.”

The above works for Apple Silicon Macs – the process is slightly different for Intel Macs. To boot into Recovery Mode with an Intel Mac, shut down your device, then power in on while holding (CMD + R).

Step 3. On the Utilities screen, click “Restore from Time Machine” then click “Continue.”

Step 4. Select the drive that contains your Time Machine backup, then click “Continue.”

Step 5. Select the backup version you want to restore, then click “Continue.”

Step 6. Finally, select your MacBook’s hard disk as the destination for recovery.

Once the process is complete, Mac will apply your backup and restore your data.

Is it Possible to Restore Files From Time Machine to Another Mac?

Yes, it’s possible to restore your Time Machine backup to another Mac. macOS has a native tool called “Migration Assistant” that makes it super convenient to copy all your documents, accounts, applications, and settings from a Time Machine onto a new Mac.

Step 1. Plug in the external drive that contains your Time Machine backup (you can also transfer data from another Mac – the process is quite similar).

Step 2. On the MacBook on which you want to apply the Time Machine backup, by opening Finder > Applications > Utilities > Migration Assistant and double-clicking its icon.
Applications menu with a pointer towards the Migration Assistant application buttonStep 3. On the Migration Assistant initial window, close all open apps then click “Continue.”
Migration Assistant initial window showing a pointer towards the Continue button Step 4. Select “From a Mac, Time Machine backup or Startup disk” and click “Continue.”
Migration Assistant window with a pointer towards a ticked box and Continue buttonStep 5. Click your Time Machine backup disk, then click “Continue.”

Step 6. Select the backup version you want to restore, then click “Continue.”

Step 7. Tick the checkboxes to the left of the information you want to transfer, then click “Continue.”

Depending on the size of your backup, it may take up to a few hours to complete – after all, Time Machine is restoring your entire disk.